Even if you didn't have to comply with the ACA last year, there's one question you need to ask yourself every year.
Am I an Applicable Large Employer (ALE)?
Of course, the answer to this question depends on the size of your workforce in the previous year - which, for most businesses, varies! That's why you need to look at your workforce every year in order to determine whether you're an ALE. Because if the answer is yes, you'll need to comply with the law to avoid costly penalties and fines.
Soon, CheckWriters will unveil a new menu for HRCheck, our all-in-one payroll and HR software.
Everything you love about HRCheck is still easily accessible from one, central location. And now, a clean and simplified menu with larger text allows for easier navigation and a streamlined look and feel.
“One nice aspect of this new design is that the menu can be collapsed to allow more space for page content. This is especially useful when using our Free-Form Scheduling calendar and Timesheet Management pages that utilize the entire window’s real estate,” said Justin Friend, the lead designer on the project. This latest release from our Development Team comes following user input as well as consultation with HR professionals.
Each year, employers have two responsibilties when it comes to the Form W2: 1. provide each of your employees with their copy, and 2. provide a copy to the Social Security Administration (SSA).
But there's one big difference this year: The deadline for filing W2s with the SSA has been moved up - the deadline is now January 31, 2017. Previously, the deadline was March 31.
This means that you have less time to complete your review of wage, tax, and other applicable employee data and get relevant information to your payroll service provider.
We've instituted a hard deadline of Friday, December 30 for our clients to send that relevant information to us.
"We want our clients' tax information to be right the first time. That's why we created this checklist to help you ensure all relevant information gets to us here at CheckWriters by Friday, December 30," says Jill Grasso, Tax Manager at CheckWriters Payroll.
UPDATE: The new overtime rule was blocked by a federal judge on November 22, 2016. At this time, the overtime rule will not take effect as planned on December 1, but it could still be implemented later down the road. Employers may continue to follow the existing overtime regulations until a decision is reached.
Most employers in the Bay State already offer some form of paid time off or sick leave.
But on July 1, 2015, it became mandatory for all employers in Massachusetts to offer sick leave – regardless of size. And those employers with 11 or more employees must offer paid sick leave.
That's why our Development Team added a custom MA sick accrual history report to help our clients in that state better track the MA sick accrual. Several of our clients in Massachusetts requested a method to display the current year available balance that an employee has left to use.
The report runs an accrual history per check date for your MA sick time accrual code. The “Available to Use” column subtracts 40 from the used and displays the employee’s available sick time.
Employers also have had a fair number of questions regarding the law since it took effect last year. We’ve compiled the most popular ones:
Did you recently receive a late notice from the IRS?
It was likely issued in error. The IRS has alerted employers that many payroll tax deposits made on May 31 (next day- depositors) and June 2 (semiweekly depositors) were incorrectly sent late notices even though the deposits were actually made on time.
In Massachusetts, employers are now prevented from requesting salary history from job applicants.
The state is the first in the country to expressly prohibit employers from requesting prior pay information.
On August 1, the governor signed the Massachusetts Pay Equity Bill into law. It had previously passed unanimously in the Massachusetts legislature.
The Pay Equity Bill is one of a handful of bills that the Massachusetts governor requested be on his desk before the end of the current legislative session. Notably, it has been hailed as “compromise legislation,” endorsed by both labor groups and business associations.
Indeed, Richard Lord, President and CEO of Associated Industries of Massachusetts (AIM) – whose organization worked on the compromise bill – expressed gratitude that the legislation “ensures fair compensation for all workers while allowing employers to attract and retain skilled employees.”
So how will the bill affect employers in the Bay State?